Thinking About Digital Dictation

I'm giving a presentation this week on implementing a paperless law office.  I realize that about 25% of the presentation will be the nuts and bolts of putting a paperless technology together.  75% of the presentation is actually going to demonstrate the benefits of PDF, digital dictation and other advantages and efficiencies. 

I'm thinking about digital dictation, I have come up the following list of advantages over cassette based dictation:

• The best thing about digital dictation is that you can send it anywhere, either over the network or by email.  with a cassette tape, you dictate to a single person (usually your secretary) and routing is typically a walk down the hall and dropping the cassette tape in your secretary inbox.  My digital dictation goes where ever it needs to, including staff, virtual employees, clients and experts.

• The second best thing about digital dictation is that you aren't limited by the physical constraints of the cassette tape.  Even the mini cassettes have practical limitations.  You feel like you have to keep dictating on the cassette in order to fill it up or at least add substantial dictation before routing it to your secretary.  With digital dictation, each separate item can be immediately routed to where ever it needs to go.  That means that my dictation isn't sitting in a recorder for a day or day and a half while I wait for it to fill up.  My dictation goes out immediately, making it timely and goes exactly where it needs to go.

• The third best thing about digital dictation is that it is portable.  I use my Phillips 9350 portable/handheld for over 50% of my dictation.  I take my handheld with me everywhere.  This allows me to dictate from the car,  from home and even while sitting on the chair lift while skiing.  the moment a thought or to-do item pops in my head,  I immediately record it.  The next time I am logged onto my laptop, I can then route it where it needs to go by email or over the network.

• The next best thing about digital dictation is that many of the systems are really powerful.  My quick scribe digital dictation system can insert markers into the dictation.  A maker can be text from a word document or a digital image.  If I'm dictating a trial brief, I can grab whole sections of the mediation summary, copy them and then paste them into the marker.  My staff then does the same thing in reverse in order to insert it into the document.  Even more importantly, I can use digital dictation as a training tool.  For instance, as I walk my virtual workers through the extranet system for the first time,  I dictate my instructions and then use screen capture to insert images which the employee can then refer to.

• The next thing digital dictation offers is the ability to insert into the middle of dictation.  In effect, you are able to edit your dictation.  This can come in very handy and offers incredible flexibility.

We all know that lawyers can talk.  Many lawyers don't type that well.  dictation has always been a key tool for lawyers.  digital dictation explodes this capability to levels which many lawyers have never even contemplated.

Imagine being able to instruct your staff with digital dictation.  No longer are you stuck waiting for an opportunity to provide information in a face to face meeting at the law firm.  No longer are you trying to remember what it is you were going to say to a staff member or client after a long weekend or vacation.  No longer do you have to break away from other priorities during your day in order to provide administrative information to your staff.

Comments

[Grant Griffiths]

I have been using digital dictation for about 3 years now. It works great. Now I use it in my home office and sent it to my paralegal via email. She also works out of her home. What I like best about it is the simple fact you don't have to worry about lost or damaged tapes. Even when I email the files to my paralegal, I save them on my computer until I get the proofs back. I would recommend this method to everyone.

[Jennifer]

Hi, I am a digital transcription service, can I link this page to my site?? Thanks!

[Digital Dictation and Transcription Store]

Since 1971, thousands of businesses large and small have come to rely on Digital Dictation Store, for efficient economical and reliable dictation and transcription products.

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[Digital Dictation]

This is a useful appraisal of how digital dictation can benefit a legal practice. One of the more recent developments, first achieved by BigHand Digital Dictation, is that attorneys can now use a BlackBerry or Windows Mobile device they may already own for digital dictation, therefore saving on what can be quite expensive professional recording devices and allowing instant transfer of the dictation back to an office based secretary. It does not actually matter what BlackBerry device you possess, as long as you have upgraded to the latest operating system you will be able to record and upload dictation instantly.

[Scribe4you]

We offer a full range of voice transcription and documentation solutions. Whether you are a busy executive, a car commuter, a road warrior, a legal practitioner or a medical professional, we have the productivity enhancing tools for you.

Submitting dictations and other files for transcription is a breeze with our flexible dial in dictate, web, and ftp and email submission options. For a complete list of features, please visit http://www.scribe4you.com/index_files/more.php .

With a variety of pricing options including retainer and pay per use option, you always pay the most competitive transcription rates. Visit http://www.scribe4you.com/index_files/pricing&billing.php for our pricing and billing information.

Visit scribe4you.com for more details

[Andy Braverman]

If you want a better Call-In Dictation solution, I invite you to consider DigiTel... www.DigiTelStore.com

I've developed call-in dictation solutions for Philips and others, and now my latest next generation product is available directly from the designer... me!

I'd be glad to give you a free remote demonstration and to answer any of your questions.

Thank you for your time.

Sincerely,
Andy

Andy Braverman
President
Apptec Corporation
Phone: 1-631-828-1245

DigiTel
The best call-in dictation system on the planet !
www.DigiTelStore.com

[Andrea Cannavina]

My company has been offering digital dictation upgrades/technology coupled with experienced legal transcription services for over 7 years.

LegalTypist clients stretch across the US and range in size from 1 to 50+ firms.

Our highly skilled and trained Digital Assistants will get your documents, billing notations, e-mails and appointments under control.

We like to say we help law firms get more done with less - less resources, less time and less stress!

Andrea Cannavina,
Legal Virtual Assistant
LegalTypist, Inc.
www.legaltypist.com
1-866-848-2195 x101

[Andrea Cannavina]

My company has been offering digital dictation upgrades/technology coupled with experienced legal transcription services for over 7 years.

LegalTypist clients stretch across the US and range in size from 1 to 50+ firms.

Our highly skilled and trained Digital Assistants will get your documents, billing notations, e-mails and appointments under control.

We like to say we help law firms get more done with less - less resources, less time and less stress!

Andrea Cannavina,
Legal Virtual Assistant
LegalTypist, Inc.
www.legaltypist.com
1-866-848-2195 x101

[Rose-Anne Raies, A+ Virtual Assistant, Inc.]

After 20+ years of work in the Palm Beach County legal community, I began working for myself as a Virtual Assistant. Digital dictation is one of the most compelling reasons. The ability to use a Blackberry or other mobile device to record and upload the digital dictation is amazing. Here are 7 more of the top reasons to utilize the services of A+ Virtual Assistant.
1) Services by remote Internet access, email, digital dictation, fax and phone.
2) 20+ years experience in administration, legal assisting and office management.
3) Administrative, marketing support, legal support, bookkeeping support.
4) Pay on an as-needed basis.
5) Free up your time; increase your income.
6) No employee taxes or benefits packages.
7) Services are tax deductible.

Rose-Anne Raies
A+ Virtual Assistant, Inc.
www.apvirtual.com
Rose-Anne@apvirtual.com

[Rose-Anne Raies, A+ Virtual Assistant, Inc.]

After 20+ years of work in the Palm Beach County legal community, I began working for myself as a Virtual Assistant. Digital dictation is one of the most compelling reasons. The ability to use a Blackberry or other mobile device to record and upload the digital dictation is amazing. Here are 7 more of the top reasons to utilize the services of A+ Virtual Assistant.
1) Services by remote Internet access, email, digital dictation, fax and phone.
2) 20+ years experience in administration, legal assisting and office management.
3) Administrative, marketing support, legal support, bookkeeping support.
4) Pay on an as-needed basis.
5) Free up your time; increase your income.
6) No employee taxes or benefits packages.
7) Services are tax deductible.

Rose-Anne Raies
A+ Virtual Assistant, Inc.
www.apvirtual.com
Rose-Anne@apvirtual.com

[Rose-Anne Raies, A+ Virtual Assistant, Inc.]

After 20+ years of work in the Palm Beach County legal community, I began working for myself as a Virtual Assistant. Digital dictation is one of the most compelling reasons. The ability to use a Blackberry or other mobile device to record and upload the digital dictation is amazing. Here are 7 more of the top reasons to utilize the services of A+ Virtual Assistant.
1) Services by remote Internet access, email, digital dictation, fax and phone.
2) 20+ years experience in administration, legal assisting and office management.
3) Administrative, marketing support, legal support, bookkeeping support.
4) Pay on an as-needed basis.
5) Free up your time; increase your income.
6) No employee taxes or benefits packages.
7) Services are tax deductible.

Rose-Anne Raies
A+ Virtual Assistant, Inc.
www.apvirtual.com
Rose-Anne@apvirtual.com

[Insurance Transcription India]

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[Bret Williams]

For more information on how lawyers and courts can use digital dictation, see http://www.americandictation.com/Solutions-For-Law-Firms-Courts.html.