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Thinking About Digital Dictation

I'm giving a presentation this week on implementing a paperless law office.  I realize that about 25% of the presentation will be the nuts and bolts of putting a paperless technology together.  75% of the presentation is actually going to demonstrate the benefits of PDF, digital dictation and other advantages and efficiencies. 

I'm thinking about digital dictation, I have come up the following list of advantages over cassette based dictation:

  • The best thing about digital dictation is that you can send it anywhere, either over the network or by email.  with a cassette tape, you dictate to a single person (usually your secretary) and routing is typically a walk down the hall and dropping the cassette tape in your secretary inbox.  My digital dictation goes where ever it needs to, including staff, virtual employees, clients and experts.
  • The second best thing about digital dictation is that you aren't limited by the physical constraints of the cassette tape.  Even the mini cassettes have practical limitations.  You feel like you have to keep dictating on the cassette in order to fill it up or at least add substantial dictation before routing it to your secretary.  With digital dictation, each separate item can be immediately routed to where ever it needs to go.  That means that my dictation isn't sitting in a recorder for a day or day and a half while I wait for it to fill up.  My dictation goes out immediately, making it timely and goes exactly where it needs to go.
  • The third best thing about digital dictation is that it is portable.  I use my Phillips 9350 portable/handheld for over 50% of my dictation.  I take my handheld with me everywhere.  This allows me to dictate from the car,  from home and even while sitting on the chair lift while skiing.  the moment a thought or to-do item pops in my head,  I immediately record it.  The next time I am logged onto my laptop, I can then route it where it needs to go by email or over the network.
  • The next best thing about digital dictation is that many of the systems are really powerful.  My quick scribe digital dictation system can insert markers into the dictation.  A maker can be text from a word document or a digital image.  If I'm dictating a trial brief, I can grab whole sections of the mediation summary, copy them and then paste them into the marker.  My staff then does the same thing in reverse in order to insert it into the document.  Even more importantly, I can use digital dictation as a training tool.  For instance, as I walk my virtual workers through the extranet system for the first time,  I dictate my instructions and then use screen capture to insert images which the employee can then refer to.
  • The next thing digital dictation offers is the ability to insert into the middle of dictation.  In effect, you are able to edit your dictation.  This can come in very handy and offers incredible flexibility.

We all know that lawyers can talk.  Many lawyers don't type that well.  dictation has always been a key tool for lawyers.  digital dictation explodes this capability to levels which many lawyers have never even contemplated.

Imagine being able to instruct your staff with digital dictation.  No longer are you stuck waiting for an opportunity to provide information in a face to face meeting at the law firm.  No longer are you trying to remember what it is you were going to say to a staff member or client after a long weekend or vacation.  No longer do you have to break away from other priorities during your day in order to provide administrative information to your staff.

Comments

Grant Griffiths

I have been using digital dictation for about 3 years now. It works great. Now I use it in my home office and sent it to my paralegal via email. She also works out of her home. What I like best about it is the simple fact you don't have to worry about lost or damaged tapes. Even when I email the files to my paralegal, I save them on my computer until I get the proofs back. I would recommend this method to everyone.

Jennifer

Hi, I am a digital transcription service, can I link this page to my site?? Thanks!

Digital Dictation and Transcription Store

Since 1971, thousands of businesses large and small have come to rely on Digital Dictation Store, for efficient economical and reliable dictation and transcription products.

Digital Dictation Store has excelled in delivering our primary product... Customer Satisfaction.

No other company has a greater selection of the newest advances in technology and hard to find products. Our service and sales staff will quickly and effectively respond to our customer needs.

At Digital Dictation Store, total service is at the heart our success. It begins with our consultative sales philosophy and recognition. We recognize the importance of the customer needs. Therefore, we provide superb service to our customer and sell them products at the lowest possible cost.

From the first initial consultation with our customer, we try to determine their needs and long-term requirements.

Our ultimate goal is maintain a long lasting relationship with our customers.

Why us ?

Most dictation and transcription store will sell you the same equipment we sell, but we think your purchase is only a part of what you should be getting.

We think, you need the right equipment, that does exactly what you want it to do, at the right price and with 37 years of dictation and transcription experience, Digital Dictation Store is the right place.

We understand most people cannot keep up with the constant changes in electronics - you have a life, a job. So, dictation and transcription is our job. We help you select, install and get to know our products.

From analog and digital voice recorders to computer software, Digital Dictation Store has it all.

You can Subscribe and Shop Online for Digital Dictation and Transcription Equipment and Supplies at:

www.digitaltranscriptionstore.com

Digital Dictation

This is a useful appraisal of how digital dictation can benefit a legal practice. One of the more recent developments, first achieved by BigHand Digital Dictation, is that attorneys can now use a BlackBerry or Windows Mobile device they may already own for digital dictation, therefore saving on what can be quite expensive professional recording devices and allowing instant transfer of the dictation back to an office based secretary. It does not actually matter what BlackBerry device you possess, as long as you have upgraded to the latest operating system you will be able to record and upload dictation instantly.

Scribe4you

We offer a full range of voice transcription and documentation solutions. Whether you are a busy executive, a car commuter, a road warrior, a legal practitioner or a medical professional, we have the productivity enhancing tools for you.

Submitting dictations and other files for transcription is a breeze with our flexible dial in dictate, web, and ftp and email submission options. For a complete list of features, please visit http://www.scribe4you.com/index_files/more.php .

With a variety of pricing options including retainer and pay per use option, you always pay the most competitive transcription rates. Visit http://www.scribe4you.com/index_files/pricing&billing.php for our pricing and billing information.

Visit scribe4you.com for more details

Andy Braverman

If you want a better Call-In Dictation solution, I invite you to consider DigiTel... www.DigiTelStore.com

I've developed call-in dictation solutions for Philips and others, and now my latest next generation product is available directly from the designer... me!

I'd be glad to give you a free remote demonstration and to answer any of your questions.

Thank you for your time.

Sincerely,
Andy

Andy Braverman
President
Apptec Corporation
Phone: 1-631-828-1245

DigiTel
The best call-in dictation system on the planet !
www.DigiTelStore.com

Andrea Cannavina

My company has been offering digital dictation upgrades/technology coupled with experienced legal transcription services for over 7 years.

LegalTypist clients stretch across the US and range in size from 1 to 50+ firms.

Our highly skilled and trained Digital Assistants will get your documents, billing notations, e-mails and appointments under control.

We like to say we help law firms get more done with less - less resources, less time and less stress!

Andrea Cannavina,
Legal Virtual Assistant
LegalTypist, Inc.
www.legaltypist.com
1-866-848-2195 x101

Andrea Cannavina

My company has been offering digital dictation upgrades/technology coupled with experienced legal transcription services for over 7 years.

LegalTypist clients stretch across the US and range in size from 1 to 50+ firms.

Our highly skilled and trained Digital Assistants will get your documents, billing notations, e-mails and appointments under control.

We like to say we help law firms get more done with less - less resources, less time and less stress!

Andrea Cannavina,
Legal Virtual Assistant
LegalTypist, Inc.
www.legaltypist.com
1-866-848-2195 x101

Rose-Anne Raies, A+ Virtual Assistant, Inc.

After 20+ years of work in the Palm Beach County legal community, I began working for myself as a Virtual Assistant. Digital dictation is one of the most compelling reasons. The ability to use a Blackberry or other mobile device to record and upload the digital dictation is amazing. Here are 7 more of the top reasons to utilize the services of A+ Virtual Assistant.
1) Services by remote Internet access, email, digital dictation, fax and phone.
2) 20+ years experience in administration, legal assisting and office management.
3) Administrative, marketing support, legal support, bookkeeping support.
4) Pay on an as-needed basis.
5) Free up your time; increase your income.
6) No employee taxes or benefits packages.
7) Services are tax deductible.

Rose-Anne Raies
A+ Virtual Assistant, Inc.
www.apvirtual.com
Rose-Anne@apvirtual.com

Rose-Anne Raies, A+ Virtual Assistant, Inc.

After 20+ years of work in the Palm Beach County legal community, I began working for myself as a Virtual Assistant. Digital dictation is one of the most compelling reasons. The ability to use a Blackberry or other mobile device to record and upload the digital dictation is amazing. Here are 7 more of the top reasons to utilize the services of A+ Virtual Assistant.
1) Services by remote Internet access, email, digital dictation, fax and phone.
2) 20+ years experience in administration, legal assisting and office management.
3) Administrative, marketing support, legal support, bookkeeping support.
4) Pay on an as-needed basis.
5) Free up your time; increase your income.
6) No employee taxes or benefits packages.
7) Services are tax deductible.

Rose-Anne Raies
A+ Virtual Assistant, Inc.
www.apvirtual.com
Rose-Anne@apvirtual.com

Rose-Anne Raies, A+ Virtual Assistant, Inc.

After 20+ years of work in the Palm Beach County legal community, I began working for myself as a Virtual Assistant. Digital dictation is one of the most compelling reasons. The ability to use a Blackberry or other mobile device to record and upload the digital dictation is amazing. Here are 7 more of the top reasons to utilize the services of A+ Virtual Assistant.
1) Services by remote Internet access, email, digital dictation, fax and phone.
2) 20+ years experience in administration, legal assisting and office management.
3) Administrative, marketing support, legal support, bookkeeping support.
4) Pay on an as-needed basis.
5) Free up your time; increase your income.
6) No employee taxes or benefits packages.
7) Services are tax deductible.

Rose-Anne Raies
A+ Virtual Assistant, Inc.
www.apvirtual.com
Rose-Anne@apvirtual.com

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Bret Williams

For more information on how lawyers and courts can use digital dictation, see http://www.americandictation.com/Solutions-For-Law-Firms-Courts.html.

Dave Casazza  DACA Business Systems Lake Worth

I have serviced and supported dictation systems for 31 years. Todays digitals can be great but as I read and hear about all the ways to dictate, PDA's, Blackberrys and such. We need to remember that dictation is more than dictating. What you use to play the files back can just kill the process if the wrong choice (or none) is made. No one wants to be switching between windows, browsing for files, managing all of it and of course there is the footpedal to help it all along. (yes there is supposed to be one). The use of a proper transcribe player is essential. The transcribe solution I offer is the best because it's transparent to your business process. It works in the backround while you use yiur desktop for other work.
A professional digital portable and a proper player is a great replacement for the old cassette units when dictation is in-house.

legalsupportnetwork.co.uk

legalsupportnetwork.co.uk brings you the latest digital dictation news, events and resources for the legal industry and law firms.

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law firm digital dictation

Bruce Hause

Referring to the author's comment:

"The next best thing about digital dictation is that many of the systems are really powerful. My quick scribe digital dictation system can insert markers into the dictation. A maker can be text from a word document or a digital image. If I'm dictating a trial brief, I can grab whole sections of the mediation summary, copy them and then paste them into the marker. My staff then does the same thing in reverse in order to insert it into the document. Even more importantly, I can use digital dictation as a training tool. For instance, as I walk my virtual workers through the extranet system for the first time, I dictate my instructions and then use screen capture to insert images which the employee can then refer to."

These features are unique to QuikScribe, using it's Intelligent Audio File (IAF) format. The IAF provides audio, text, images, and other data in a single file format.

Complete information and trial software is available at http://www.DigiDictate.com

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